Minimum vetting levels

The following is a minimum level of vetting for any post within Hawthorn Estates Ltd and includes the following:

A reference from the current or most recent employer/s (to cover a 2year period of employment) or academic reference when no employment has been undertaken.

A character reference from a person who has known the candidate (in a professional capacity for at least 3 years) who can vouch for the applicant’s good character and competence for the post;

A confirmation of relevant qualifications i.e. original certificates and awards are produced by the applicant and recorded by Hawthorn Estates Ltd before confirmation of appointment

Confirmation of identity and right to work in the UK i.e. a minimum number of original documents to be produced by the applicant, in the applicant’s current name and recorded by Hawthorn Estates Ltd before confirmation of employment; (In accordance with the Asylum & Immigration Act 1996).

A criminal history self-declaration form where candidates are obliged to declare convictions in accordance:


Disclosure of Criminal Convictions

The Rehabilitation of Offenders Act 1974 enables some criminal convictions to become ‘spent’, or ignored, after a ‘rehabilitation period’. A rehabilitation period is a set length of time from the date of conviction. After this period, with certain exceptions, an ex-offender is not normally obliged to disclose the conviction when applying for a job or when involved in criminal or civil proceedings. However, when applying for certain jobs, such as a particular property or sites a person is required to declare all convictions whether spent or not.

Under the Rehabilitation of Offenders Act, as amended, certain convictions may never be spent:

  • A sentence of more than 2.5 years in prison
  • A life sentence
  • Preventative detention

The equivalent for young offenders will apply.

All information is kept locked onsite and a DBS is required for all applicants but the level of disclosure is dependent on the job role.


Changes to this Security Policy

This Security Policy was last updated on the 31st of January 2020.

This Security Policy may be updated from time to time, so you may want to check it each time you provide personal data to us.